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Request for Resumes - Executive Director

The New Jersey School Nutrition Association (NJSNA) is seeking an individual to serve as the Executive Director and represent NJSNA in the school nutrition community.  The executive will have the responsibility for the execution of and adherence to all the policies set forth in NJSNA’s bylaws, implementation of all NJSNA programs and events, and oversight of NJSNA’s financial structure.  The executive is an independent contractor and reports directly to the NJSNA President and executive committee.  The executive will be responsible for staffing a permanent NJSNA home office.

The purpose of NJSNA is to promote the optimal health, nutrition, and education of all children by supporting nonprofit child nutrition and school community nutrition programs that are nutritionally adequate, educationally sound, and financially accountable.

The purpose of the home office is to provide continuous member and business services and coordinate communication within NJSNA and with allied organizations, industry, and the community.

Term of Contract:  The term of the first-year contract shall end on December 31, 2020 and can be renewed annually. 

Scope of Services

General Administrative support:  Knowledge of office procedures and equipment, filing systems, letters, report writing, spelling, grammar and punctuation, computer literacy including but not limited to Microsoft Word, Excel, Publisher, Power Point, and the ability to utilize spreadsheets and mail merge.  Also required is knowledge of social media, internet, and website maintenance.

Ability to: Learn, interpret, and apply NJSNA policies, Bylaws, Governing Rules, and regulations.  Possess the ability to take responsibility and exercise judgement in recognizing scope of authority.  Compose correspondence independently under the direction and approval of the President.  As requested, take notes at meetings and events, maintain attendance lists from meetings and correspond with members as well as develop clear and concise reports for distribution.  Deal professionally and confidentially with a wide variety of personalities and situations.  Represent NJSNA in a professional and courteous manner while maintaining confidentiality. 

Duties:  NJSNA bylaws and policies will be used as the basis for all NJSNA operations.  Specific duties will include, but are not limited to, the following:

  • Receive and account for all dues collected. Deposit and maintain all banking records and monthly reconciliation.  Generate a monthly operating report for the treasurer and board.  Generate conference p& L; work on annual budget with budget committee.

  • Maintain active membership rosters including current certification and credentialing data and submit all update reports to the membership chair and Executive Committee. Act as liaison with SNA concerning all membership and certification duties as needed.

  • Assist membership chair to develop an email campaign twice a year to contact expired members and solicit new members. Email renewal notice to members prior to their expiration date.

  • Type and print any by law revisions. Maintain updated copy of bylaws and governing rules

  • Attend all executive board meetings and other meetings as requested by the President.

  • Approve copy and email minutes taken by Secretary at executive board meetings and setup/breakdown booths at meetings where NJSNA has a presence.

  • Prepare and distribute ballots for annual and special elections and certify membership of all votes; prepare and distribute results of election with President first and then executive committee

Annual Conference

  • Make all arrangements with the President and Conference Chair/Executive Committee for the annual conference; Ensure that all necessary permits, license, and insurance certificates are obtained

  • Work at the state conference at the direction of the President and Conference Chair

  • Process registration and badges for event attendees

  • Process registration and badges for vendor booths; assign vendor booths

  • Produce and email notices of NJSNA Conference and meetings

  • Maintain conference file with potential speakers; assist with all logistics

  • Assign speaker schedules, obtain bios and outline of presentations

  • Produce material for packet handouts

  • Act as liaison with hotel in coordination with President and executive committee

  • Assist with all other conference related activities as requested by the President

  • Assist with rooming list, schedule of activities, speaker contracts, food and beverage guarantees, order awards as needed, tour and visit conference location, produce conference program (exhibitors, Awards, evaluations, Continuing education approval form)

Other Duties and Services:

  • Maintain an office, which includes a laptop computer, printer, and fax (may be optional), cell phone, and voice mail.

  • Maintain communication with SNA and develop a schedule to ensure timely submission to SNA of all required documents.

  • Maintain NJSNA website with current contracted provider. This is to include all updates which must be approved by the President prior to placing on the website.

  • Register Executive Board members for conferences, hotels, and reservations in a cost-effective manner utilizing the Association debit card. Air or train travel expenses will be the responsibility of the person traveling.

  • Maintain central PO Box. Retrieve, sort, stamp date, and forward to proper committee chairperson weekly or as needed.

  • Provide member contact information as requested by members of the executive board.

  • Maintain IRS tax returns with accountant yearly; maintain all insurance.

  • Logs are needed of monthly documentation of work completed for your payment

  • All other duties as assigned

Qualifications

  • Self-motivated to work independently with limited direction or supervision

  • Ability to manage multiple priorities

  • Problem-solving ability; offer creative ideas; open to new ideas

  • Strong interpersonal skills; works well in collaboration with others

  • Exercise good judgement with a professional attitude and appearance

  • High standards of quality work with attention to detail

  • Excellent communicator; strong writer and effective listener

  • Positive outlook, outgoing personality, friendly and engaging

  • Experience with school nutrition programs and/or association management required

  • Proficiency with Microsoft Office, accounting software, and other applicable software

Information Requested

  • Cover letter indicating expression of interest and offering suggestions regarding how you would help NJSNA succeed

  • Professional resume. Must include experience in school nutrition or association management, and accounting

  • A list of three professional references along with their contact information

  • Compensation requirements

  • Material requirements, such as a home-based office in order to conduct NJSNA business

Timeline:

All resumes/cover letters/information due by January 6, 2020

Screening/interviews will take place in January 2020; Formal start date expected to be February 2020

Cover letters/Resumes to be submitted to Margaret DeBlasi, RD, SNS at [email protected]

Questions must be submitted in writing.